Expired:
Conference Coordinator / Event Manager
Full-time

Bristol / Permanent

Existem Events Ltd Posted 9 months ago EXPIRED

An established Events, Awards & Publishing company based in Bristol are seeking a confident conference coordinator with exceptional attention to detail who has 1 year's + B2B events experience.

This is a challenging role, suitable only for those willing to take ownership, be accountable and who are passionate about driving the success of the events they manage.

 

Remit:

Working with the Event Marketing Manager to own and develop our 2 day conferences (attracting circa. 1000 delegates) based in London and Europe within the dynamic Performance Marketing sector. Conferences include an educational agenda, a thriving expo hall with networking opportunities throughout.

Main duties include:

  • Delegate management - Managing all delegate communications, attendance, badging and registration for assigned events. Maintain event materials inventory
  • Event app and branding - Producing the event mobile app for each of the assigned events in addition to branding strategy
  • Budget management - Recording all spend within remit, working with the Finance team on targets. Managing budgets for owned events
  • Audio visual - Concept and application of staging and screen content with our design team. Checking speaker presentations and ensuring quality execution
  • Logistics - Couriers, travel planning, accommodation, hotel negotiations
  • Venues - Sourcing suitable event locations, dealing with contract negotiations and liaison with key contacts
  • Sponsor fulfilment - Meeting all sponsor expectations, delivery of contract & managing exhibitions
  • On site - Pulling it all together on the day. Managing all staff, suppliers and delegates on site, responsible for the customer experience and health & safety

 

Your Experience:

  • Minimum 1 years’ experience managing conferences or other B2B events
  • Highly organised and able to deal with multiple tasks across multiple projects simultaneously. Great time management is absolutely essential including an incredible attention to detail!

 

Skills:

  • Negotiation skills are essential to drive the highest value at the best price from suppliers
  • Interpersonal skills, a people person able to manage the expectations of multiple and very different stakeholders. Measured and mature communication skills
  • Common sense approach to difficult situations, providing solutions to problems rather than focusing on the negatives

 

Company & Culture:

  • You’ll be joining a dynamic friendly team based at the Paintworks in Bristol, complete with the office Labrador and a busy, challenging but rewarding atmosphere

 

Benefits include 24 days holiday (+ bank holidays), company matched pension scheme, regular socials, cycle2work scheme, childcare vouchers etc. Occasional international travel may be required.

 

*Please apply with a covering letter highlighting why we should pick you for interview along with your CV to careers@performancein.com*

 

No agencies please (thank you)